University of Saint Francis Terms and Conditions

Technology Acceptable Use Policy (from the USF Technology Security Policy)

Section 2: General Acceptable Use Policy

The Acceptable Use Policy is based on the University of Saint Francis' Complete Information Security Policies.

2.1 General Policies

University Technology Services computing facilities are available to all Saint Francis students, staff, and faculty and governed by the complete information security policies. The University of Saint Francis is committed to protecting USF employees, students, donors, and other stakeholders from illegal or damaging actions by individuals, either knowingly or unknowingly.

Computer systems, including but not limited to: computer equipment, software, storage media, network accounts, email, web browsing, and data residing on these systems are the property of the University of Saint Francis. These systems are to be used for institutional purposes in serving the interests of our university community.

The university strives to maintain an environment free of harassment and sensitive to the diversity of its students. The university, therefore, prohibits the use of computers and email in ways that are disruptive or offensive to others and/or harmful to morale.

University Technology Services strongly urges the backup of all personal files. Reasonable efforts will be made to mitigate losses or damage; however, individual users are ultimately responsible for backing up their personal files.

2.2 Availability

The university will make its computer facilities available with a minimum number of interruptions during normal business hours. Due to necessary maintenance the system may not be available at all times, however an attempt will be made to schedule such work at low usage times.

2.3. Right to Monitor

For security and network maintenance purposes, authorized individuals within the University of Saint Francis may monitor equipment, systems, and network traffic at any time, per established monitoring and audit procedures. For purposes of system maintenance all data and transmissions may be monitored, analyzed and viewed. The university reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.

2.4 Security

All users are expected to keep authorization codes secure. Passwords should not be shared with others and should be changed frequently. Users are responsible for all actions taken using their password. The University of Saint Francis cannot provide a system that allows users to store confidential information. For purposes of system maintenance networked files may be viewed. Users can assume networked information is free from censorship if the user complies with acceptable use and security policies. If at all possible, users will be notified if stored network information must be removed. Confidentiality will be maintained when Acceptable Use policies are followed. Users must be aware that electronic media is never 100 percent secure.

Stored information may be removed for reasons that include but are not limited to the following:

•The stored material was obtained illegally.

•The stored information endangers the integrity of the system.

•The user has used excessive storage system space.

•The stored information is in violation of local, state or federal laws.

•The stored information is inconsistent with the policies of the University of Saint Francis.

All media is susceptible to viruses and other types of malware. Therefore, users must make reasonable efforts to be sure their media is free from these types of destructive programs before using in any USF computing facility.

2.5 Legal Considerations

The University of Saint Francis is not responsible for any loss or damage to anyone’s personal property including hardware, software or property of a mixed nature as a result of the use of USF computer facilities. The University of Saint Francis resources are for institutional purposes only.

2.6 Enforcement

Users violating these polices will be subject to disciplinary action, up to and including dismissal, and will be reported to proper legal authorities as required by the situation. At a minimum, access to network and computer resources will be revoked.

Section 3: Unacceptable Use

3.1 Unacceptable and prohibited activities

Unacceptable and prohibited activities include, but are not limited to, the following:

• Revealing your USF username and password to others (family members included).

• Using someone else’s account.

• Using USF systems for commercial purposes.

• Using USF systems for unapproved political purposes.

• Using the USF network as a means to gain unauthorized access to other systems/networks.

• Use of illegal or unlicensed software.

• Unauthorized network monitoring.

• Copying and/or distributing commercial software without proper licensing.

• Knowingly creating, executing, forwarding, or introducing any computer code designed to self- replicate, damage, or otherwise impede the performance of any computer, network device, or software.

• Violations of the rights of any person or company protected by copyright, trade secret, patent, or other intellectual property, or similar laws or regulation.

• Using a university computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace policies and laws.

• Making fraudulent offers of products, items, or services originating from a USF account.